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Forms & Deadlines


items specific to new programs are indicated with a *
Academic Year 2023-2024 Fall 2023 Spring 2024 Maymester & Summer 2024
*Prospective new program director submits New Program Questionnaire & meets with DFS director
March 1, 2023

Sept. 1, 2023

Oct. 2, 2023

*Academic units/colleges review & approve new program proposal and program directors submit New Program Supporting Signatures (PDF) form

Program directors review annual program budget with academic unit/college and submit  Financial Unit Approval Form (PDF)

Program directors submit annual planning application & documents (including preliminary budget+ and required  approval forms) via StudyAway Portal

March 13, 2023

Sept. 15, 2023

Oct. 13, 2023
FSTY course codes updated in Athena by Curriculum Systems April 21, 2023 Nov. 22, 2023 Jan. 15, 2024
Program cancellation due to low enrollment

Deadline for academic course changes and changes to approved budgets

June 16, 2023

Dec. 1, 2023

March 1, 2024
Program directors upload final program itinerary to StudyAway Portal At least 60 days prior to program start At least 60 days prior to program start At least 60 days prior to program start

+Budget changes for lodging and transportation are acceptable between the initial budget proposal and finalized program budget.


Template Type Type of Program
New Program Questionnaire Proposals New Programs
New Program Supporting Signatures (PDF) Proposals New Programs
Budget Template Financial All Programs
 Financial Unit Approval Form  (PDF) Financial All Programs
Expenses by Fund Type Matrix - DFS (PDF) Financial All Programs

DFS Deposit Refund Request


All Programs

Budget Closeout Template Financial All Programs
Short FSTY Program Info and Itinerary Template Academic Short Programs (less than 8 weeks)
Semester FSTY Program Info Template Academic Semester Programs (8 weeks or longer)
FSTY Practicum or Student Teaching Program Information Template Academic Independent Practicum or Student Teaching Programs
DFS Student Withdrawal Processing Form Academic All Programs
DFS Incident Report Academic All Programs